Horsfield hockey is a registered sports coaching business, operating in the North of the UK. In order to complete a lot of our work, we have to collect data relating to both our clients and their next of kin/ emergency contact.
We may collect, use, store and transfer different kinds of information about you which shall be referred to as ‘personal data’, ‘personal information’ or ‘your information’ in this privacy notice. We collect information in relation to individuals (children and adults inclusive) age, medical history, ability levels and any other relevant information. Our correspondence takes place in a variety of forms such as emailing, messaging and social media, following the recital of contact information.
Sharing and processing data:
We may share information we hold with others, where this is necessary in compliance with data protection legislation. This may be to coaches and volunteers or in some cases other parents, only under circumstances it is deemed necessary.
Storage of data:
We store data in both electronic and manual filing system formats. Extremely sensitive data, such as medical forms are held for 3 years after attending a camp or class. Coaches are the only individuals with immediate access to this information.
You are within your rights to request we destroy personal documents or do not use information for promotional purposes. This is your responsibility to inform us.
We hope that it is never the case that we have to contact any child’s parents for issues relating to bad behaviour – and we hope players can attend camps with the intention of improving their hockey skills and knowledge.
Here are a simple few guidelines we expect children to be aware of adhere to on ANY form of coaching undertaken by Horsfield Hockey:
· Be respectful of coaches and listen when they are talking.
· Be respectful of all camp attendees regardless of ability, age, gender etc.
· Undertake the sport of hockey safely; taking responsibility for playing the sport properly as well as ensuring that you wear the correct personal protective equipment when partaking in hockey activities.
· Hockey equipment is for playing hockey and is not to be used in any other way as to cause harm to other attendees.
· If you witness anyother players break anyof these expectations, inform a coach immediately to the issue.
· Failure to respect these guidelines may result in parents’ /guardians being requested to collect their child from the hockey camp. No refunds will be issued in such circumstances.
Of course – we understand at Horsfield Hockey, it is all about having fun, we must ensure the camps and classes are safe and inclusive for all!